Careers

Business Operations Assistant

Position: Business Operations Assistant
Type: Full time, hourly non-exempt
Work Days: Monday – Friday
Work Hours: Generally 8 hours per day with flexible working hours.
Work Location: In Office – 45 Commerce Ave, South Burlington, VT 05403

NCMI’s mission is to aid organizations and facilities to conserve energy and reduce their carbon footprint. Through the installation of mechanical insulation and conduction of energy audits, NCMI aims to inspire and empower others to make the world better each day. We value excellence and strive to preserve it and because of this, our work sells itself.

At NCMI, we value Professionalism, Commitment, Reliability, Initiative, and Integrity. We’re passionate about using our knowledge and expertise to provide our clients with the highest quality products and services. We are a hardworking team that executes every project with precision and professionalism, constantly striving to improve the way we serve our customers. Join our dynamic team and contribute to our continued success in the industry.

The Business Operations Assistant supports our business operations across Finance, Project Management, Sales, and HR. This role will play a crucial part in ensuring smooth daily operations and contributing to the overall efficiency and success of our organization across various departments.

Accountabilities:

● Financial Support:

○ Processes accounts payable and receivable.
○ Ensure compliance with financial policies and procedures.
○ Credit Card Management including helping to monitor financial transactions and ensure accuracy.
○ Performs bank reconciliations to ensure accuracy and quickly resolve discrepancies.
○ Recording accurate and detailed financial journal entries.

● Project Management Support

○ Maintains weekly GPS audits.
○ Supports Vehicle Management including

i. Insurance, Registration, Parking Passes, Fuel Card Management, etc.

○ Supports Inventory Management in data entry to maintain optimal levels and meet operational needs efficiently.

● Sales Support:

○ Coordinates the preparation, submission, evaluation, and follow-up of proposals to secure contracts or projects in accordance with client requirements and organizational goals.

● Human Resources Support:

○ Administers Payroll in compliance with company policies and regulatory requirements.
○ Manages Onboarding and Performance Management using Yard Management Software.
○ Processes and maintains background checks.

● Office Operations:

○ Ensure office supplies are stocked and equipment is maintained.
○ Manage vendor relationships and negotiate contracts.
○ Implement and maintain office policies and procedures.
○ Handle confidential information with integrity and discretion.

Software:

NCMI provides training for its industry specific software, although employees are expected to
have a strong knowledge of Office and other general office software.

● Sage 100 Contractor
● Procore
● Perform Yard
● GPS Insights
● Microsoft Office
● Salesforce
● WorkMax
● Paypros
● Clearstory

Qualifications:

● Proven experience in Business Operations or similar role, preferably the construction industry.
● Strong knowledge of financial principles and practices.
● Experience in human resources management, including payroll and benefits administration.
● Familiarity with sales processes and strategies.
● Excellent organizational and multitasking abilities.
● Outstanding leadership and communication skills.
● Bachelor’s degree in Business Administration, Finance, Human Resources, or a related field.

Benefits:

● Competitive compensation commensurate with experience.
● Health, dental, and vision insurance.
● Retirement savings plan with company match.
● Paid vacation and sick leave.
● Professional development opportunities.